ARTS & CRAFTS

• Budget: $100.00.
• Arts & crafts are done on Saturday afternoon.
• set up after lunch — clean up before dinner Saturday night so the lodge is ready for the Big Meeting & raffle.
• You can organize whatever arts & crafts you like.
• You are responsible for set-up & clean-up.
•  

BALLOONS

• Budget: $25.00
• Obtain 100 balloons for birthday celebration
• Blow up balloons (NOT with helium) to place on the Camp Seely sign out by the highway (get with decorations or greeter to verify who will bring or put up).
• You can also put some up by the door near Registration.
• You are responsible for taking them down and cleaning up after bday celebration. 

For the Birthday Celebration

• Make sure you have roughly 100 birthday candles and 100 (not fancy) balloons (for birthday celebration on Saturday night)
• Give the candles to, Camp Chef, in the kitchen before Saturday night.
• Saturday afternoon you & your team will blow up approx. 100 balloons and put them in trash bags next to the stage.
• You will hand these out to “non” birthday people at the Saturday meeting.
• You can start decorating after lunch (if you want to add any special touches to the night) on Saturday, but double-check with the Camp Chef for specific time since they will need time to set-up. 

COFFEE

• Budget: $50.00 – Starter kit.
• Obtain the coffee pots & clean them by running a vinegar & water solution through them; this will also allow you to make sure they work. Contact the Camp Chair for approval to replace any broken pots.
• Traditionally, you choose 4 people (newcomers} as your “crew”, who will receive scholarships for Camp in return for being on the coffee crew. Keep in touch with these people & make sure they are committed & reliable- you will need their help with coffee.
• You may devise any shift schedule you like, but 2-3 hour shifts have successfully been used in the past; example below:
  • 5:30 am to 8:30 am
  • 8:30 am to 11:30 am
  • 11:30 am to 2:30 pm
  • 2:30 pm to 5:30 pm
  • 5:30 pm to 8:30 pm
  • 8:30 pm to 11:30 pm (this person prepares the morning coffee)
  • Coffee crew should arrive at Camp around 10:00 AM to start setting up.

• Meet with the Camp Chef to be shown where supplies are.
• You will need two extension cords.
• Bring an alarm clock – Sat & Sun coffee starts @ 5:30 am
• Bring a Coffee Starter Kit to camp with you.

-Brewing must be staggered to avoid blowing out the Circuits-

• Once the brewing is complete, it is okay to keep all pots on warming.
• There are two constant coffee stations:
• #1 Coffee station is off the large meeting hall where the phone booth is
• #2 Coffee station is in the Store
• Another coffee station outside the dining hall during meal times. This will have coffee only with condiments: start preparing this 1 hour before dinner

#1 Station: (off the Main Lodge)

• • 2 Regular Coffee pots
  • 1 Decaf
  • 1 water
  • Creamer, Equal, sugar, stirrers

#2 Station (The Store)

• • 1 Regular Coffee
  • 1 Decaf
  • 1 hot water
  • Creamer, Equal, sugar, stirrers, etc.

Friday:

• Get to camp – 10:00am
• Start brewing 1 of the pots
• Spread the coffee pots around, otherwise we blow a circuit!
• Use the water from the hose outside the phone room-it’s fresh, from the mountains!!
• Pots are heavy when they are full of coffee, water, etc—ask for help if you need it

(Suggested brewing schedule)

• ***Station #1*** (Piano/phone booth room off main meeting hall)
  • 1 regular pot in the phone room
  • 1 regular pot in the meeting hall {there are outlets along the wall, under the windows}
  • once these pots have brewed, move them back into the phone room.
  • Then start brewing a decaf in the phone room.
• ***Station #2*** (The Store)
  • 1 regular coffee
  • 1 decaf
  • I hot water
• Remember. you can only brew one pot at a time at each station, but they can all be on for warming

• Consolidate coffee pots. e.g., if you have two half filled pots, consolidate to one, and start a fresh pot.
• Before the night time meetings there is a rush for coffee; start getting ready around 4:30 for the rush!
• The last coffee crew person at night (around 10:00 pm) should consolidate pots & get the morning coffee ready, so the am person {4:30} just has to plug them in.
• As coffee chair, you are responsible to make sure there is always coffee & supplies
  • USE YOUR CREW!! and DELEGATE! <-
• Each coffee shift person is responsible for coffee & supplies
• On Sunday after the closing meeting, find the new coffee chair for next Camp. This is the person who will be taking the pots home. Have them & your crew help you clean-up, this way, the in-coming coffee chair will have some idea of where things are, etc.
• This is a wonderful, and very important commitment-great way to meet people and be of service! Remember to ask for help & direction!!
  

  ---

CAMP FASHIONS

• Budget: $2,000.00
• Mark-up: 40% (less for high-priced items like hoodies, but usually a bit more for T-shirts); put together a price sheet for the Camp Store people before each camp. Make sure to include printing costs before you figure out the markup, and strike a balance between affordability and making money for the camp (most of the time — this rarely happens at too many camps in a row, but we like to maximize it).
• Try to inventory the remaining camp fashions before they are put in the camp storage unit on Sunday. The storekeeper packs them up on Sunday morning, but if you help pack, your inventory is right in front of you. Otherwise, arrange to get an inventory after camp from the Camp Store Chair.
• Camp apparel generally consists of T-shirts (long and short sleeve) and hoodies, and either sweatpants (spring camp) or shorts (fall camp). Those are the staples — then there are tank tops for men and women, yoga pants, and items such as hats, fanny packs, and the like. You might check with the committee members to determine what “extras” there might be; the ultimate decision is with you though, if you stay within your standard budget. (A group conscience will be needed from the committee chairs if extra funds are needed to “special purchase” items that would be sold over two or more camps. Non-apparel souvenirs are sometimes jointly discussed between the Promotions Chair and the Fashion Chair, but either can request extra monies for special one-time purchases.)
• We own the artwork (get the artwork from the previous Fashions chair, or the Promotions Chair), and you can order from whatever vendor you choose. We have, however, used certain vendors with some success in the past; check with prior Camp Fashion Chairs.
• You’ll need to get a check from the Treasurer/Registrar before the vendor needs it, and of course you’ll need to order everything in time to get printing completed well before camp.
  

  ---

  CAMP PHOTOGRAPHER

  • Budget: $250.00.
  • Make a new Camp album for current Camp.
  • Take candid Camp photos.
  • Group photo is Saturday: 9:00 am (right after breakfast and before Committee Meeting) check camp agenda for exact time. 
  • Pack albums in totes and make sure totes are put in camp storage unit.
  • Send photos electronically to Camp Historian.
    

    ---

                                     DECORATIONS

Requirements

• Current (at the time Camp occurs) CPR and First Aid card and a copy submitted to the Liaison for LA County.
• Ability to arrive at Camp by 1200 noon on Friday.
• Store at least two (2) containers of med supplies at your home between Camps and bring to Camp on Friday.
• Medical personnel as back up or must stay at Camp entire time (only leaving if you have a back up to stay in Infirmary).

Responsibilities

• Attend all three (3) Committee Meetings, if possible, held usually three (3) months prior to next Camp; dates to be determined by Camp Chair.
• Inventory all supplies for date of expiration, open packages, etc. and replace as needed prior to the Friday of Camp (update quantity on-hand).
• Upon arrival at Camp, put ice packs in freezer (may want to freeze them night before at home prior to Camp).
• On Friday
  • on arrival set up all supplies
  • keep meds together for easy access
• At the Opening Meeting on Friday, introduce yourself as Camp Nurse and ask if anyone has any health issues concerning over the weekend. (e.g. who is diabetic, has a particular allergy to bee stings, etc.).
• Document on Treatment record located in 3-ring binder as noted on form for each encounter with campers who need meds, dressings, etc.
• Update inventory as you use supplies.
• Diabetic campers keep insulin in the refrigerator located in the Infirmary, this is their responsibility, nothing is required of Camp Nurse. Due to med storage, there should be NO food in that refrigerator.
• On Sunday
  • Pack up all supplies and put in bins/containers
  • Make sure to get ice packs as a last action (due to possible need for swelling, etc.)
  • Sweep and mop the Infirmary as do all campers (although there is leeway for time due to possible need of med supplies, there is always need for Tylenol, etc.).
• Make sure to orient the new person and leave your phone # for in between Camps should questions arise.
• Have a great time, folks are considerate and you’ll have fun!